Advice To Members For Filling Out Your Ballot

The upcoming vote is a very important one and it could greatly affect the value of your property. Our Board is now seeking another two years of total control, as well as very hasty approval of an entire new set of governing documents with almost no opportunity for the members to make a proper review and input.

After receiving and looking over the new ballot, we noticed a few things:

1. The Board has once again added the codes at the bottom of the ballot, indicating a level of distrust of the members — at least to the level of “trust but verify”
2. The Board placed themselves and their chosen candidates first on every list. There are studies that show that this can confer an advantage, sometimes a substantial one.
3. We see no provision for member involvement beyond that of the Board from the time you mail your ballot until they are counted in the meeting. (In other words, your ballot could get lost, and you would not have any way of knowing if/how/where this happened.)
4. The “Ballot question” page does not specify in clear legal terms what set of governing documents are being approved. (i.e., no versioning, titles, dates, revision numbers or any clear identification of the documents is given). In addition to the process being very hasty, it might be possible for the Board to make modifications from the documents shared up to this point.

Therefore, we wanted to provide the following advice to help make the process straightforward, and to provide you with a level of confidence that we can “trust but verify” the actions of the Board as well.

1. Fill out the ballots in the manner shown below.
2. Ensure that we have knowledge of your vote so that we can verify the process. Doing one (or both) of the items below can help greatly:
   • Scan, or take a cellphone photo of your filled out ballot and share it with one of the following people:
     • Steve Suddarth, director@transparentsky.com, (505) 803-2684
     • John Lorenz, john@fracturestudies.com
     • Kelly Tanis, dukecitydatsunclub@outlook.com
   • Hand-carry your ballot to the meeting (although you then need to make sure you will be there on time).

Here is how to fill out the ballot:

• Page 1 of Ballot – choosing candidates

• Page 2 of Ballot – Governing documents